Border Regional Library Board Meeting

December 10, 2018, 6:00 pm

                                                                 Elkhorn Branch


Present:             Mark Humphries, Denis Lachapelle, Cheryl Kleemola, Mary Anne Lamy, Darlene                       Byers, Beth Peers, Denise Mayo, Tina Williams, Janice Barrate


Regrets:         Karel Munchinski


  1. Call to Order: J. Barrate called the meeting to order at 6:05 pm. Introductions were made.


  1. Adoption of Agenda

Motion: To adopt the agenda as presented. D. Mayo, T. Williams. Carried.


  1. Minutes of October meeting

Motion: To accept the minutes of the October 15, 2018 meeting as presented. B. Peers, D. Mayo. Carried.


  1. Accounts Payable (October and November)

Motion: To approve the accounts payable for October 2018, cheques numbered 1561A to 1585A, auto debits and payroll direct deposit totaling $25,236.85; and for November 2018, cheques numbered 1586A to1607A, auto debits and payroll direct deposit totaling $19,743.59. C. Kleemola, D. Lachapelle. Carried.


  1. Financial Report – for information
    1. Sign CAFT reports and all reconciliations for October and November
    2. VISA statement – tabled to January
    3. Projected Year End Report
  1. Correspondence
    1. RM of Ellice Archie: letter of appointments for D. Byers and C. Kleemola.
    2. Employment and Social Development Canada: received 2000 bookmarks
    3. United Empire Loyalists: provided informational posters for branches.
    4. Virden Empire-Advance: notice of a 2% increase in advertising rates.
    5. Manitoba Library Association (MLA): sent letter to Minister Cox regarding the longstanding per capita levy from the province ($8.50). There is concern that the review of the public library system has not been shared.
    6. Wildcards: received 10,000 bookmarks (Drink Sensibly) and $25 to distribute them; 3000 more bookmarks.
    7. Canadian Research Knowledge Network: as of January 1, 2019, public libraries will be able to access free information from Canadian Documentary Heritage.
    8. Town of Virden: letter of appointments for K. Munchinski and T. Williams (alternate).
    9. Charlene Dysart, Municipal Consultant: informed BRL that there isn’t a grant to be used for an engineering study for Virden branch. It was suggested BRL consult an architect first.
    10. Andrew Robert, MLA Director: received MLA newsletter
  1. Coordinator’s Report – October and November

Motion: To accept the Coordinator’s reports for October and November. B. Peers, D. Mayo. Carried.


  1. Old Business
    1. Quotes for door at Virden branch: there are two quotes for the door. Tabled. The coordinator also presented cost estimates for the McAuley branch sign.
    2. Population numbers for RMs: more up to date population figures are needed for the RMs of Wallace-Woodworth and Ellice-Archie for completing the budget for 2019.
  1. New Business
    1. Signing Authority: tabled to January.
    2. Regional Library Agreement: needs signatures.
    3. 2019 Meetings Schedule
    4. January Budget Meeting Date: tentatively scheduled for January 28, 2019
    5. List of Possible Capital Expenditures: tabled to January.
  1. Other – none


  1. Mileage


  1. Adjournment: M. Humphries adjourned the meeting at 7:12 pm. The Christmas Party followed.


Next meeting: Monday, January 14, 2019 at Elkhorn branch at 7:30 pm.