Minutes

Border Regional Library Board Meeting

June 11, 2018, 7:30 pm

                                                                McAuley Branch

 

Present:             Corinne Nesbitt, Tina Williams, Sandy Heaman, Mary Anne Lamy, Darlene             Byers, Beth Peers, Denise Mayo, Melissa Pateman, Janice Barrate

 

  1. Call to Order: J. Barrate called the meeting to order at 7:33 pm.

 

  1. Adoption of Agenda

Motion: To adopt the agenda as presented. C. Nesbitt, S. Heaman. Carried.

 

  1. Minutes of April meeting

Motion: To accept the minutes of the May 14, 2018 meeting as presented. S. Heaman, D. Mayo. Carried.

 

  1. Accounts Payable (May)

Motion: To approve the accounts payable for May 2018, cheques numbered 1438A to 1457A, auto debits and payroll direct deposit totaling $21,265.99. D. Mayo, D. Byers. Carried.

 

  1. Financial Report – for information
    1. Sign CAFT reports and all reconciliations
    2.  
  1. Correspondence
    1. UBC Press: book donation
    2. Minister of Sport, Culture & Heritage: full amount of operating grant received.
    3. Sunrise Credit Union: two term deposits maturing in July.
    4. RBC: staff again assisted with the book sale and donated $1000.
    5. Prairie Mountain Health: thank you for hosting free tax service.
  1. Coordinator’s Report – attached.

Motion: To accept the coordinator’s report as presented. T. Williams, C. Nesbitt. Carried.

 

  1. Old Business
    1. Staff concernsMotion: To move back to the committee as a whole. S. Heaman, C. Nesbitt. Carried.
    2.  
    3. Motion: To move in-camera. S. Heaman, D. Mayo. Carried.
    4. Book Sale and Barbeque Financial Report: It was suggested that we try Thursday, Friday and Saturday next year, as well as have staff handle book sales on Saturday afternoon as there hasn’t been much traffic then.
    5. Programming Policy:
    6. Motion: To approve the programming policy as amended. S. Heaman, C. Nesbitt. Carried.
    7. Internet Use Policy: M.A. Lamy will do some research and present another version in September.
  1. New Business
    1. MLA Conference Reports: J. Barrate will email us her report but gave the Board a brief synopsis of the sessions attended. There is a session that could be presented to the Board.
  1. Other – Mileage rate

Motion: To pay the same mileage rate and per diem as the MGEU rates to staff and Board members. T. Williams, S. Heaman. Carried.

 

  1. Mileage

 

  1. Adjournment: S. Heaman adjourned the meeting at 10:00 pm.

 

Next meeting: Monday, September 10, 2018 at Virden branch at 7:30 pm.