Minutes

Border Regional Library Board Meeting

February 11, 2019 7:30 pm

                                                                 Elkhorn Branch

 

Present:             Mark Humphries, Mary Anne Lamy, Darlene Byers, Beth Peers, Janice Barrate,           Denise Mayo

 

Regrets:         Cheryl Kleemola, Denis Lachapelle, Karel Munchinski, Tina Williams

 

  1. Call to Order: M. Humphries called the meeting to order at 7:32 pm.
  2. Adoption of Agenda
  3. Motion: To adopt the agenda as presented.D. Byers, D. Mayo. Carried.
  4. Minutes of January meeting
  5. Motion: To accept the minutes of the January 14, 2019 meeting as corrected. D. Mayo, B. Peers. Carried.
  6. Accounts Payable (January) 
  7. Motion: To approve the accounts payable for January 2019, cheques numbered 1629A to 1649A, auto debits and payroll direct deposit totaling $16,054.64. J. Barrate, D. Byers. Carried.
  8. Financial Report – for information
    1. Sign CAFT reports and all reconciliations
    2. VISA statement: D. Mayo will check the monthly VISA statements.
    3. Budget 2019 
    4. Motion: To approve the proposed budget for 2019. B. Peers, D. Mayo. Carried.
  9. Correspondence
    1. PLS Operating Grant Application: The coordinator needs the audited statement to complete the grant application.
    2. eLM Invoices: The amount is $800 Cdn, which is matched by PLS.
    3. Circles for Reconciliation: This group is a grassroots partnership between indigenous and non-indigenous people. They have provided posters and bookmarks. It was suggested information can also be posted on BRL’s website and Facebook page.
  10. Coordinator’s Report – attached.
  11. Motion: To accept the coordinator’s report as presented. D. Mayo, D. Byers. Carried.
  12. Old BusinessMotion: To accept the revised Accessibility Policy. B. Peers, J. Barrate. Carried.
  13. Accessibility Policy:

 

New Business

    1. Computer Inventory: tabled.
    2. Annual Circulation by Branch 2018
    3. Bank Accounts and Investments
  1. Other – Library Advisory Committee terms of reference are to be circulated via email.
  2. Mileage

 

  1. Adjournment: B. Peers adjourned the meeting at 9:15 pm.Next meeting: April 8, 2019 at Virden branch at 7:30 pm.