Border Regional Library Board Meeting

January 6, 2020, 7:30 pm       Virden Branch


Present:             Cheryl Kleemola, Mark Humphries, Mary Anne Lamy, Darlene Byers, Beth   Peers, Denise Mayo, Denis Lachapelle, Janice Barrate, Tina Williams (alternate)

Regrets:          Travis Penner

  1. Call to Order: M. Humphries called the meeting to order at 7:30 pm.
  2. Adoption of Agenda
  3. Motion: To adopt the agenda as presented. D. Mayo, D. Byers. Carried.
  4. Election of Officers for 2020: M. A. Lamy served as elections officer. She asked for nominations for the following:

Chairperson: D. Lachapelle, D. Byers nominated M. Humphries.

Motion: To cease nominations. B. Peers, D. Mayo. Carried.

Vice-Chairperson: B. Peers, D. Mayo nominated J. Barrate.

Motion: To cease nominations. B. Peers, D. Mayo. Carried.

Treasurer: B. Peers, J. Barrate nominated D. Mayo.

Motion: To cease nominations. D. Lachapelle, J. Barrate. Carried.

Secretary: M. Humphries, D. Mayo nominated B. Peers.

Motion: To cease nominations. D. Mayo, J. Barrate. Carried.

 Motion: To adopt the slate of officers as above. B. Peers, D. Lachapelle. Carried.

 Motion: To appoint J. Barrate, D. Mayo and M.A. Lamy as signing authorities for 2020. B. Peers, D. Lachapelle. Carried.

 Motion: To conduct business pending the 2020 budget approval. J. Barrate, D. Mayo. Carried.

 Motion: To appoint John Masson as auditor for 2020. B. Peers, C. Kleemola. Carried.

  1. Minutes of January 2020 meeting
  2. Motion: To accept the minutes of the January 6, 2020 meeting. J. Barrate, D. Mayo. Carried.
  3. Accounts Payable 
  4. Motion: To approve the accounts payable for December 2019, cheques numbered 1942A to 1973A, auto debits and payroll direct deposit totaling $19,078.49. C. Kleemola, D. Mayo. Carried.
  5. Financial Report – for information
    1. Sign CAFT reports and all reconciliations
    2. VISA statement
  6. Correspondence
    1. Disabilities Issues Office: upcoming event, also available online which M.A. Lamy plans to attend.
    2. WCB Newsletter
    3. Bell/MTS: contract renewal at same terms.
    4. Motion: To appoint D. Mayo as a second contact person on the Bell/MTS account. J. Barrate, D. Byers. Carried.
    5. RM of Wallace-Woodworth
    6. Deposit renewal notice
    7. Water Quality Notice – Town of Virden
    8. Town of Virden: frozen pipes
  7. Coordinator’s Report – attached.
  8. Motion: To accept the coordinator’s report as presented. D. Lachapelle, D. Mayo. Carried.
  9. Old Business:
    1. Quotes for door at Elkhorn branch
    2. Motion: To accept Virden Home Hardware’s quotation for an insulated steel door, frame, painting of the door and installation for a total of $1977.00 (Elkhorn branch). J. Barrate, T. Williams. Carried.
    3. Quote for floor at Elkhorn branch
    4. Motion: To accept the quotation of $619.50 from BNR Cleaning Services Virden to strip and re wax the floors at Elkhorn branch. D. Mayo, B. Peers. Carried.
  10. New Business:
      1. Virden Staff: The personnel committee reported on the interview for the Senior Librarian position.
      2. Motion: To offer Emily Kroeker the position of senior librarian with a six month probation period at a compensation rate determined by the Board pending budget preparation. B. Peers, J. Barrate. Carried.

  11. Pension: M.A. Lamy presented information on pension possibilities for staff. Some additional research is needed, but the Board will continue to move forward with this and/or RRSP plan over the coming year. Of first importance is the need to increase salaries. T. Williams will gather some information related to private pension/RRSP plans. 
  12. Other
    1. Advisory Committee: J. Barrate indicated work would have to be conducted via email as it was proving difficult to get people together.
  13. Mileage: distribute mileage cheques.
  1. Adjournment: B. Peers adjourned the meeting at 8:50 pm.Next meeting: February 10, 2020 at Elkhorn branch at 7:30 pm.