Border Regional Library Board Meeting

February 10, 2020, 7:30 pm             Elkhorn Branch

 Present:             Cheryl Kleemola, Mark Humphries, Mary Anne Lamy, Darlene Byers, Beth  Peers, Denise Mayo, Denis Lachapelle, Janice Barrate, Tina Williams (alternate)

Regrets:          Travis Penner

  1. Call to Order: M. Humphries called the meeting to order at 7:30 pm.
  2. Adoption of Agenda
  3. Motion: To adopt the agenda as presented. D. Lachapelle, B. Peers. Carried.
  4. Minutes of January 2020 meeting
  5. Motion: To accept the minutes of the January 6, 2020 meeting. B. Peers, D. Mayo. Carried.
  6. Accounts Payable 
  7. Motion: To approve the accounts payable for January 2020, cheques numbered 1974A to 2006A, auto debits and payroll direct deposit totaling $15,889.74.D. Mayo, J. Barrate. Carried.
  8. Financial Report – for information
    1. Sign CAFT reports and all reconciliations
    2. VISA statement
    3. Budget 2020
    4. Motion: To accept the proposed 2020 budget which includes an approximate 13% increase in salaries to become effective June 1, 2020. J. Barrate, D. Byers. Carried.
    5. Alternate Budgets 2020: This package is to be sent to those Board members who are councillors.
    6.  Correspondence
      1. 2020 Manitoba Libraries Conference: To be held in Winnipeg April 6-7. There is some subsidy available for costs.
      2. Motion: To send one Board member to the 2020 Manitoba Libraries Conference in Winnipeg and pay associated costs, minus available subsidies. T. Williams, D. Lachapelle. Carried.
      3. Canada Summer Jobs 2020: M. A. Lamy advised she will be applying for the Summer Reading Program position.
      4. Manitoba Library Association News: forwarded via email.
      5. RM of Wallace-Woodworth: newsletter 
  9. Coordinator’s Report – attached.
  10. Motion: To accept the coordinator’s report as presented. B. Peers, D. Mayo. Carried.
  11. Old Business: none
  12. New Business:
  13. Annual Circulation by Branch: M.A. Lamy presented circulation stats for the year. There were increases in usage noted. The Board requested some further detail so there could be a better understanding of specific areas of library use. For example, the Board requested a breakdown of computer bookings with WiFi separate. There was concern that use of e-books could be down because of the wait lists
  14. Other
    1. April meeting: There may be an April meeting if the auditor has the 2019 books completed.
    2. M.A. Lamy is concerned about using the basement in its current state, or if it is under renovation, for the Summer Reading Program this summer.
  15. Adjournment: B. Peers adjourned the meeting at 8:58 pm.Next meeting: Next scheduled meeting is on Monday, May 11th at Virden Branch at 7:30 p.m.                                                                                                                         
  16. Secretary                                                         Chairperson
  17. Approved on this date: