Border Regional Library Board Meeting

May 14, 2018, 7:30 pm

                                                                  Virden Branch


Present:             Corinne Nesbitt, Tina Williams, Sandy Heaman, Mary Anne Lamy,             Darlene Byers, Beth Peers, Denise Mayo

Regrets:         Melissa Pateman, Janice Barrate


  1. Call to Order: S. Heaman called the meeting to order at 7:36 pm.
  2. Adoption of Agenda
  3. Motion: To adopt the agenda as presented. C. Nesbitt, D. Byers. Carried.


  1. Minutes of April meeting
  2. Motion: To accept the minutes of the April 9, 2018 meeting as presented. D. Mayo, C. Nesbitt. Carried.
  3. Accounts Payable (April)
  4. Motion: To approve the accounts payable for April 2018, cheques numbered 1403A to 1437A, auto debits and payroll direct deposit totaling $27,134.61. D. Mayo, D. Byers. Carried.
  5. Financial Report – for information
    1. Sign CAFT reports and all reconciliations
  6. Correspondence – none
  7. Coordinator’s Report – attached.
  8. Motion: To accept the coordinator’s report as presented. C. Nesbitt, D. Mayo. Carried.
  9. Old Business
  10. Staff concernsMotion: To move back to the committee as a whole. B. Peers, D. Mayo. Carried. 
      1. Motion: To move in-camera. C. Nesbitt, T. Williams. Carried.


  11. Revised Personnel Policy:            The coordinator will review the policy changes with staff. The next policy to review is         programming
    1. Motion: To approve the personnel policy as amended. C. Nesbitt, D. Byers. Carried.
  12. New Business
    1. 2017 Annual Circulation Report
    2. Annual Report: Some suggestions were given for adding stats on usage.
    3. 2018 BBQ & Book Sale: Sign-up Sheet for June 7-10. The BBQ is on Friday, June 8.
    4. Minimum Wage: The rate will change to $11.35 from $11.15 per hour in October 2018.
    5. Cost Quotations: A crash door will be on the capital expense list for councils and next year’s budget. One estimate for a 36 inch crash door was for $2791.95, including taxes. The coordinator will request 2 more cost estimates. She is also looking at fixing the wall in Virden branch, and the toilet in Elkhorn is an issue.
    6. Programming Report
  13. Other – none
  14. Mileage


  1. Adjournment: T. Williams adjourned the meeting at 9:16 pm.Next meeting: Monday, June 11, 2018 at McAuley branch at 7:30 pm.