Minutes

Border Regional Library Board Meeting
December 11, 2017, 7:30 pm
Virden Branch

Present: Corinne Nesbitt, Mary Anne Lamy, Darlene Byers, Beth Peers, Tina Williams, Janice Barrate, Sandy Heaman

Regrets: Melissa Pateman, Denise Mayo

Guest: Jack Welsh

1. Call to Order: S. Heaman called the meeting to order at 7:32 pm.

2. Adoption of Agenda
Motion: To adopt the agenda as amended. C. Nesbitt, D. Byers. Carried.

3. Jack Welsh: Jack presented the Donation Agreement document as prepared with both municipal council CAOs.
Motion: To invest any or all of the donation of 2017 from the Welsh family as most appropriate and beneficial. T. Williams, J. Barrate. Carried.

4. Minutes of October 2017 meeting
Motion: To accept the minutes of the October 16, 2017 as presented. B. Peers, C. Nesbitt. Carried.

5. Personnel:
Motion: To move in-camera. T. Williams, C. Nesbitt. Carried.
Motion: To move in-camera. C. Nesbitt, D. Byers. Carried.

6. Accounts Payable (October and November)
Motion: To approve the accounts payable for October, cheques numbered 1246A-1274A, auto debits and direct deposit totaling $20,276.46; cheques numbered 1275A-1292A, auto debits and direct deposit totaling $16,379.72, plus one US cheque #58 in the amount of $36.70. T. Williams, C. Nesbitt. Carried.

7. Financial Report – FYI
a) Sign CAFT reports and reconciliations for October and November
b) Projected Year End: have received the Tech Grant. Waiting for the Town of Virden’s insurance invoice. Currently, there is an estimated $17,000 surplus. However, the surplus is due to donations, fundraising and misc. income. The goal is to grow our building fund.

8. Correspondence
a) PLS re: RLTS Grant: The letter from the Minister stated BRL received $6901.54, a reduction due to the reduced per capita.
b) Minister of Sport, Culture & Heritage: A letter reporting the same as above.
c) Thomas Sill Foundation: received $2500 for shelving.
d) Manitoba Library Association: free books.
e) MLTA Newsletter for November
f) Manitobans for the Arts: Their letter expressed budget concerns (FYI).
g) OCLC Services: The letter concerned the national library database. BRL would report on holdings once per year, which would grant BRL free use of the database.
h) Workers Compensation: The premium is down 2 cents to $.62.

9. Coordinator’s Report – attached.
Motion: To accept the Coordinator’s report as presented. C. Nesbitt, J. Barrate. Carried.

10. Old Business
a) 2017 Programming by Branch: The coordinator shared reports from each branch.
b) BRL Policies:
i) Patron and Public Code of Conduct Policy
Motion: To accept the revised Patron and Public Code of Conduct policy dated December 2017. T. Williams, D. Byers. Carried.

ii) Programming Policy: The Board discussed the programming policy and made some suggestions. The Board will review the policy at the meeting in January 2018.

11. New Business
a) 2018 Meetings Schedule
b) January Budget meeting date
c) List of possible Capital Expenditures

12. Other – none

13. Mileage

14. Adjournment: T. Williams adjourned the meeting at 9:40 pm.

Next meeting: January 8, 2018 at Elkhorn branch at 7:30 pm.